Positive People Practices #1 – Positive PDs

Positive People Practices  This is the first in a series of blogs on various tools that you can use to assist in leading and managing people and practical ways in which you can use them. First cab off the rank is the Position Description. https://youtu.be/qWJdKzF6usg #1: Positive PDs with 6 purposes The Position Description (PD) has been around for decades and can be found in lots of different forms if you have a look around. Have you ever asked yourself: “Why do we have PDs? What is the point of them?” That is a very good question and it can elicit a lot of different answers. The reality (something that very few businesses understand, let alone appreciate) is that the PD is arguably the most powerful multi-functional tool in your people management toolkit if it is properly structured and used. So what can you do with PDs? Here are the 6 powerful purposes:

  1. Compliance satisfaction: every employer has statutory obligations under workplace health and safety legislation to provide employees with proper instruction, supervision and training in their duties. A properly constructed PD (supported by functional communication processes) provides documentary evidence of compliance.
  2. Recruitment effectiveness: when you are looking for a new employee, you want to get the optimal return on the investment in the recruitment and selection process. This starts with giving candidates a clear understanding of the role. Added to that, you want to have a clear understanding of the attributes that you are looking for so as to gear the campaign accordingly. A well-rounded PD does this and provides the foundation for designing the selection process to thoroughly explore the required and desired attributes for the role and make an informed and evidence-based selection decision.
  3. Targeted development: understanding the skills and attributes required to be successful in a role is key to targeting training and development activity starting with onboarding and progressing right through the employment lifecycle. This is an important component of a PD that helps in the making of effective learning and development plans and activities as well as in succession planning.
  4. Structured performance management: the starting point for any performance plan should be a review of the employee’s performance against the functions performed and the outcomes expected in a role. This is central to having a proper evidence-based performance management process that is both substantively and procedurally fair (legally and in practice). It also enables balanced feedback for positive conversations about strengths and achievements as well as improvement opportunities. The detail on functions and outcomes in PDs is an essential ingredient for achieving these outcomes.
  5. Relationship optimisation: in any role, there are relationships that are important to the success of the incumbent – people who this person relies on for certain things and others who rely on this person for specific things. These can be managers or peers or subordinates or others in process chains. The better that those relationships work, the more effective (and happier) people individually and collectively will be. PDs that identify key relationships and performance outcomes provide a great basis for managing those relationships through shared understanding of and commitment to the partnerships and interdependencies involved.
  6. Better employee engagement: study after study tells us that some of the key factors in employee engagement are that people have meaning and purpose in their work and that they have clarity about their role and performance expectations. PDs structured in the right way and actively used as the multi-functional tool that they can be (as per 1-5 above) clearly support those critical engagement factors

So there is the business case – now what? What should the PD include? Before we get to the contents, let’s talk about language. If you want to have positive conversations with people, use positive language that supports emotional connection of the employee with the organisation and its goals and engagement of the employee with the role that they are employed in. Next let’s consider strategic alignment and there is a very simple and proven formula for enabling this and that is Simon Sinek’s Golden Circle Approach.

  • Why?     State the purpose and the performance outcomes required of the role
  • How?     What are the enablers of good performance – qualifications required, skills and attributes needed, key relationships, etc
  • What?   A list of the duties that the incumbent performs

Tips for developing the PD  Step 1: Draw up a table or spreadsheet with 4 columns headed:

  1. Functions
  2. Attributes
  3. Relationships
  4. Outcomes

Step 2: Make a list of all of the functions that the role performs Step 3: For each function, consider what attributes (skiils/knowledge or other qualities) are required to perform the function well and list these attributes in the second column Step 4: For each function, consider what relationships are involved in performance of the tasks involved – list the interdependencies (what the incumbent relies on someone else for and what others rely on the incumbent for) Step 5: Again for each function and taking into account all of the information in the first 3 columns, identify what the required performance outcomes are and list these in the fourth column You now have a comprehensive PD which, used properly, gives you that multi-faceted tool with which all 6 of the purposes set out above can be satisfied. Need a hand? Give Peter Maguire a hoy on 0438 533 311 or at peter@ridgelinehr.com.au [/av_textblock]

National wellbeing survey delivers a wake up call for employers

National wellbeing survey delivers a wake up call for employers

The Wellbeing Lab 2020 Workplace Report, the third of its kind produced by the Wellbeing Lab in conjunction with The Australian Human Resources Institute, is out, this year with a follow up piece on the impact of the COVID-19 pandemic. Most of the key findings were not all that surprising for example:

  • That people who experience struggle and stress can be more resilient and better able to look after their own wellbeing
  • That struggle is a part of life and normalising struggle in workplace conversations is important for supporting people’s wellbeing
  • That one size does not fit all and workplaces need a diverse approach with different ways of supporting wellbeing and not just an EAP

On the other hand, some findings were a real wakeup call:

  • Over a third of workplaces are providing no support for people’s wellbeing.
  • The most popular form of support offered by workplaces is EAPs (Employee Assistance Programs) but, wait for it…….EAPS were also seen as the least effective. In fact, just 3.3% of people said that the EAP is who they would ask for help when struggling.
  • Workers are most likely to ask someone outside work for help. Within the workplace, it would likely be a team member or their boss but, wait for it again…….they were least likely to go to HR for help (just 3.2%) just marginally behind the EAP (3.3%). Notably both of these numbers halved from the previous year’s survey.

So, based on these findings, it wouldn’t be unreasonable to say that the primary investments that most organisations are making in wellbeing (HR & EAP) are delivering the least return in wellbeing impact, would it? Interestingly and, from our perspective, not surprisingly, the survey found that wellbeing coaching (offered in less than 10% of workplaces) was seen as the most effective form of wellbeing support. There is a shift happening with organisations rebranding HR as “People and Culture” to provide at least an appearance of being more human-centred. However, the change from the corporate norm of a culture based on shareholder return, risk management, data analysis and process control to one which is truly centred on people is massive. At the core of that is enlightened and vulnerable leadership from the very top of the organisation, building quality relationships based on trust at all levels and across the whole of the organisation (business/teams/people) all underpinned by a common purpose and value set that is a lived experience every day. That includes how organisations, managers, teams and people manage wellbeing as a key element of managing the performance and development of the organisation and its people. So, the challenges are for the whole of the organisation and not just HR. They require a fundamentally different way of thinking and behaving and different skillsets and mindsets across the board, starting from the Board and including those working in the field of HR. How can we help? The report talks about there being 3 levels at which wellbeing needs to be worked on:

  • “Me” – our EngageMentality Performance Development process deals specifically with wellbeing
  • “We” – our EngageMentality Team Coaching process fosters team support for each other with an emphasis on positive relationships
  • “Us” – our Better Workplace Projects use a positive psychology approach to transform workplace culture and worker experience

So, the report is in – what are you going to do about it? You can access the Wellbeing Lab 2020 Workplace Report here. [/av_textblock]

COVID-19 Changes to Restaurant Industry Award

The Fair Work Commission has approved changes to the Restaurant Industry Award 2010 to provide greater flexibility in working arrangements during the COVID-19 pandemic.

These changes provide relief from some of the more restrictive provisions of the award with respect to hours of work and annual leave for the period from 31 March 2020 to 30 June 2020. The objectives are to help businesses through this difficult period and to maintain jobs.

The key changes are:

  1. An employee’s full-time or part-time hours can be adjusted at the direction of the employer to between 60% and 100% of their normal ordinary working hours over the course of a week or over the course of a roster cycle (eg for a full-time employee, that is anywhere from 22.8 to 38 ordinary hours per week)
  2. Before making that direction, the employer must consult employees in line with award provisions on consultation related to changes in hours of work and, if the employee is a member of United Voice, consult United Voice as the employee’s representative union.
  3. An employer and an employee may agree to the employee taking twice as much annual leave at half the rate of pay for all or part of any period of annual leave.
  4. an employer may, subject to considering an employees’ personal circumstances, direct the employee to take annual leave with 24 hours’ notice.

While any arrangement under this clause is operating, an employee continues to accrue entitlements (paid leave and termination entitlements) on the basis of their pre-existing employment contract and normal hours of work. An employee would also be entitled to a payment for any public holiday that they would have been entitled to under their pre-existing employment arrangement.

See Schedule I at the very end of the Award